Smart Fee Calculation Software for Schools and Coaching Institutes

MagikSchool by Preyas provides a complete fee calculation and collection management system for schools, tuition classes, coaching institutes and educational organizations.

The system helps institutions create fee structures, calculate student fees, manage installments, record payments, track pending amounts and generate receipts from one centralized web and mobile application.

Create Flexible Fee Structures

School administrators can create different fee structures according to class, standard, academic year, course, batch or student category.

• Create class-wise and course-wise fee structures
• Add tuition, admission, transport and activity fees
• Manage monthly, quarterly, half-yearly or annual fees
• Create custom fee heads and payment categories
• Apply fees to selected students or complete classes
• Maintain separate fee plans for different academic years

Flexible configuration allows institutions to manage simple or complex fee structures without repeated manual calculations.

Automatic Student Fee Calculation

Once the fee structure is configured, MagikSchool automatically calculates the applicable amount for every student.

• Automatic fee assignment based on class or course
• Installment-wise fee calculation
• Automatic total, paid and pending balance calculation
• Due date-based fee tracking
• Previous balance and opening balance management
• Accurate calculation without spreadsheet dependency

Administrators can instantly view the complete fee position of any student without checking multiple registers.

Fast and Easy Fee Collection

The fee collection screen allows administrators to search students, check pending fees, accept payments and generate receipts quickly.

• Collect full or partial fee payments
• Accept installment-wise payments
• Record cash, cheque, bank transfer or online payments
• View pending balance before collection
• Add transaction reference and payment notes
• Maintain a complete payment history for every student

A simple collection process saves administrative time and reduces errors during busy fee-payment periods.

Digital Fee Receipts

MagikSchool generates professional fee receipts immediately after payment entry.

• Generate receipt numbers automatically
• Print or download fee receipts
• Share digital receipts with parents
• Display student, payment and fee-head details
• Maintain duplicate receipt records
• Reduce dependency on handwritten receipt books

Digital receipts improve transparency and provide parents with clear proof of payment.

Automatic Fee Reminders for Parents

Institutions can identify pending fees and communicate payment reminders to parents through the MagikSchool communication platform.

• Due date and overdue fee reminders
• Student-wise pending fee notifications
• Class-wise reminder lists
• Mobile app fee updates for parents
• Clear pending amount and installment details
• Reduced manual follow-up by school staff

Timely reminders help improve collection efficiency while maintaining professional communication with parents.

Detailed Fee Collection Reports

School administrators and management can review complete fee collection performance through detailed reports and summaries.

• Daily, weekly and monthly collection reports
• Student-wise paid and pending fee reports
• Class-wise fee collection summaries
• Fee-head-wise collection analysis
• Payment mode-wise transaction reports
• Outstanding and overdue fee reports
• Exportable reports for administration and accounts

Accurate reporting helps management understand collection status and make informed financial decisions.

Transparent Fee Information for Parents

Parents can access fee-related information through the MagikSchool mobile application or parent portal.

• View total, paid and pending fees
• Check installment due dates
• Access previous payment records
• Download digital fee receipts
• Receive reminders and payment updates
• Maintain clear communication with the institution

Transparent access reduces repeated inquiries and builds trust between institutions and parents.

Benefits of MagikSchool Fee Calculation Software

• Reduces manual fee calculations and paperwork
• Improves accuracy in collection and balance tracking
• Supports flexible fee structures and installments
• Generates professional digital receipts
• Improves pending fee follow-up
• Provides transparent information to parents
• Simplifies financial reporting for management
• Suitable for schools, tuition classes and coaching institutes

MagikSchool transforms traditional fee registers into a smart, accurate and transparent fee management system by connecting fee calculation, collection, reminders, receipts and reports in one centralized education platform.